USA Chess reserves the right to deny admission to any camper for any program for any reason.

At USA Chess, we value your right to privacy.  In order to make your registration convenient and to ensure that we provide the highest quality camp, tournament or instruction experience, we routinely gather information about our campers and students. This policy describes the types of information we gather from our those who register with us and how that information is used. Please read this policy carefully before providing us with any personal information. If you have questions about this policy, please e-mail us at Info@chesscamp.com

We have provided a convenient and easy method to submit on-line registration forms for our camp, tournament and instruction programs.  We encourage you to register with us on-line in order to take advantage of this convenience.   However, you may choose not to register and still have full access to our site.

Non-Registered Users

If you do not register, we may collect limited information from you.  This information, such as your IP address, may be used  to help us locate problems with our server, for purposes of administration of our web site, or periodically to evaluate usage on our web site.  It would be extremely difficult for us to identify you through your IP address, and we make no attempt to do so. You may reach our sight through a link from another web site.  If you have reached our site in this way, then we may also track that information. This helps us to evaluate how we are utilizing our advertising budgets and ensure that we have the highest possible visibility on the Internet.  We may also use this information to analyze the interests of our users so that we may improve our service to you. 

We may also place a small file known as a "cookie" on your computer's hard drive. A cookie may contain information that allows us to track your path through our Web site and to determine whether you have visited us before. We do not use cookies to gather personal information such as name, address, birth date, etc..  Unless you complete a registration either by phone, fax, on-line, or by another means, we do not gather such information. Your web browser may provide you with a procedure for removing cookies or for refusing to accept them.  This may cause our site (or other sites) to behave strangely.  Because we are using cookies only to improve monitor our web site, or gather statistics about visitors to the site, and cookies don't provide us with any personal identification, we recommend that permit us to place one on your computer.

You may be able to visit our site from another linked site or from a site operated by one of our partners.  If you have registered with that partner, this process may allow certain of your registration information to be transmitted to us.  Other sites can provide us information only in accordance with the privacy policy on their Web sites.  While we can’t ensure compliance by them you should review that policy carefully to evaluate what information may be sent and how it may be used.  

Any time you reach our site from another site, and then you register with us, we may be required to supply information to that partner.  We will provide data only in accordance with this policy.  We cannot control how that third party partner uses the information. If you “click –over” to our site from another site, we encourage you to carefully review the privacy policy of that site before providing information to us. 

The easiest way to control how your information is used is to visit our site directly (Instead of through a third party partner site). Information supplied directly will be used in accordance with this policy.

Registration

If you register with us for a camp, tournament, school instruction, or for another reason, we will gather certain information about you, including name, address, internet address, telephone number, age, and other information.  We use this information to properly staff our camps, provide quality instructors, and in other ways designed to improve your overall experience with USA Chess.  The information we collect will be limited to that information you manually provide when you register.  In order to make our communication with you more efficient, we may store some or all of this data in a cookie on your computer. In this way we may be able to determine when you visit our site.  Our web site may be able to identify you when you visit and we may be able to custom tailor current or future communication and programming to your preferences and to use the web site without having to re-enter data.

You may be able to visit our site from another linked site or from a site operated by one of our partners.  If you have registered with that partner, this process may allow certain of your registration information to be transmitted to us.  Other sites can provide us information only in accordance with the privacy policy on their Web sites.  While we can’t ensure compliance by them you should review that policy carefully to evaluate what information may be sent and how it may be used.  

Any time you reach our site from another site, and then you register with us, we may be required to supply information to that partner.  We will provide data only in accordance with this policy.  We cannot control how that third party partner uses the information. If you “click –over” to our site from another site, we encourage you to carefully review the privacy policy of that site before providing information to us. 

Use of the information.

As we indicated earlier, we use your information to tailor or services and communications to you and your interest and to gather information on students, campers, or tournament participants to ensure proper staffing, improve our service offerings, develop programs geared to our registered customers, and for other purposes. 

We may use the information you provide to send e-mail or other reminders of upcoming events, camps, tournaments, or school programs in your area.  By contacting us at the numbers listed on the contact page, you can request to be removed, should you decide that you no longer wish to receive these e-mail updates.

We may also use the information to inform you of changes to this privacy policy or other policy or administrative communication.

Occasionally, we may use your registration information to inform you of special offers or to provide you advertising that you may find interesting.  We would direct this advertising to you only if it is relevant to the information you have supplied. In this way, you are limited to advertising that is directed at your interest and our advertising is more effective.

Information Disclosure

USA Chess will not sell any personally identifiable information to any third party, other than to partners as previously discussed.  We may provide information about groups of registrants or aggregated information that does not contain personal information by individual, or we may provide information in such a way that identification of an individual from the data is not possible.  This information may be used for marketing, promotional or other purposes. 

We may also be required to provide information in response to a government or law enforcement request, subpoena, or other legal process.  While this is unlikely, we will provide only the specific information requested and only to the extent required or only as recommended by our legal counsel.  We will not simply submit your information without first determining that we are legally required to do so in response to a legal requirement or to avoid a violation of the law.  By accepting this policy you give your consent to us to provide such information if in our sole discretion it is necessary for this purpose, to mitigate or reduce potential liability to us, or to protect or enforce rights we may have.

Information gathered by us may be used (but only in accordance with this policy) by related or companies under common control, or for use by potential acquirers or investors in evaluating an investment, merger, or acquisition of USA Chess.  We will request those that have been provided this information that they abide by this policy.

While we will take measures to ensure the privacy of your information, transmission of data over the internet is vulnerable to inappropriate or illegal use.  We can not ensure that your information will not be intercepted and used inappropriately, particularly before it arrives at our site and after it leaves our site.

We may make periodic changes to this policy.  Some of these changes may be significant.  If we decide that we should make a significant change to this policy we will make reasonable efforts to notify you of the changes and give you an opportunity to request removal of your information provided to us on this web-site.

Refund/Cancellation Policies

A full refund minus a $50 service fee is given if cancellation request is received 30 days before the camp. After this, refunds will not be given. If a child is sick and is unable to attend the camp, a doctor’s note is required for a refund minus the service fee to be given. Switching sessions or camps is permitted based on space available. There will be a $50 change fee accessed for any change to camp session. A full refund or credit will be given for tournament fees if request is received 10 days before the tournament. After this, refunds will not be given. In the event that a tournament or camp is cancelled, full refunds will be given.